Event Facility Use Guidelines
Thank you for hosting your event at the Orphanage. The following information is provided to assist in planning your special event. For event pricing and additional information, please contact the Orphanage through the Contact page or 970.630.3360.
The Orphanage is in downtown Yuma, Colorado and the venue features a collection of seven vintage automobiles and two motorcycles. The Orphanage can comfortably host a variety of events up to 100 people.
Event Set-Up
The Orphanage staff will set up tables, linens and chairs. The event host/caterer shall provide all equipment necessary for transporting food and supplies. Delivery and set up times shall be arranged through the Orphanage staff.
Current Inventory
Tables, linens and chairs owned by the Orphanage are included with your event rental. * The Orphanage currently owns the following items:
- Fifteen 5’ round tables (seat up to 8)
- Fifteen round white tablecloths
- Fifteen square table toppers in bright yellow, navy blue, red or white
- Two 4’ square tables
- Six 8’ banquet tables
- Two 6’ rolling carts
- 148 Gray padded folding chairs
*Also included in the rental is a caterer prep area with sink, refrigerator and chest freezer, china and stainless place settings, glasses, 75” television for movies, slide shows or music, sound bar for music play lists, a baby grand piano is available for performances, three drink dispensers and one 43 cup coffee maker.
Catering
The Orphanage provides an area for caterers to prep and store food and supplies. The prep area has a sink, refrigerator and chest freezer, there is no ice machine, the host/caterer must supply their own ice.
Alcohol
Alcohol served to or consumed by minors is strictly prohibited.
Private parties, guests by invitation only, may have a bar from which alcohol is served at no charge. Open house parties/events open to the public, must obtain the appropriate liquor license provided to the Orphanage a minimum of 30 days prior to the event.
Signs and Decorations
The event host is welcome to place an A-frame sign, balloons, flowers, etc. outside the front entrance to direct your guests to the door. Signs must not be affixed to the building. Signs must be removed at the end of the event.
Placement of signs inside the facility must be approved by the Orphanage and may only be affixed by magnets or other approved methods.
Table decorations are encouraged but no open flame in any form is allowed including pyrotechnics of any kind. We require the use of battery-operated candles only.
All decorations and signs must be removed at the end of the event.
Logistics
The Orphanage can create a floor plan for your event if you would like and will assist with creating the best layout for your event.
Delivery and set up times must be coordinated with the Orphanage staff. All event host/caterer property is stored and handled at the facility at the risk of the event host/caterer. The Orphanage is not responsible to the event host or its vendors, suppliers or agents for any missing or damaged items.
At least one Orphanage staff member will be on site during the event to ensure the safety of the building and its contents.
The Orphanage has heating and air conditioning which the staff will set, changing the setting is not allowed without approval of the staff. Both bathrooms will be checked and stocked prior to your event. A walk through of the facility is strongly encouraged.
Cleaning Guidelines
Event host/Caterer responsibilities at the end of the event:
- Remove centerpieces from all tables
- Remove all dishes, silverware and glasses to prep area
- Remove all catering equipment and supplies from the premises
- Remove all signs and decorations from the premises
- Empty all liquids in prep area sinks
The Orphanage responsibilities at the end of the event:
- Remove all table linens
- Break down and store the tables
- Fold and store the chairs
- Sweep, mop and vacuum floors and rugs
The Orphanage 